Summary: The Island Support Unit supports initiatives across ASTHO’s portfolio on a wide variety of public health topics with a focus on the U.S. territories and freely associated states. The Unit coordinates ASTHO’s projects and activities to meet the specialized needs of public health agencies in the Atlantic and the Pacific and ensures alignment with ASTHO’s strategic priorities. The Coordinator will provide administrative support to the Island Support Unit’s portfolio.

Location: Remote

Anticipated salary: $59,000 Extended experience: up to $67,500 if experience exceeds expectations

Principal Functions:

• Provides administrative support to the Island Support Unit, including helping organize and prioritize time-sensitive assignments and deliverables, coordinating required program updates, and monitoring the completion of tasks and assignments.
• Assists with the Island Support Team’s presence on various ASTHO platforms, including the ASTHO website, Monday.com, Microsoft Teams, SharePoint, network drives, and my.ASTHO.
• Support individual and team calendars and inboxes.
• Coordinates the logistics for in-person and virtual convenings (e.g., meetings, conference calls, webinars, etc.), with responsibilities including planning, scheduling, agenda creation, participant follow-up, and technological support.
• Arranges staff and member travel and prepares related itineraries, expense reports, and reconciliations.
• Performs basic accounting tasks, check requests, and reimbursement submissions.
• Works closely with Program Operations and Accounts Payable teams to facilitate accurate and timely contract development, check requests, and invoice payments.
• Represents ASTHO at local, regional, federal, and national meetings when on-site support when needed.
• Participates in after-hours meetings, conferences, and other functions to service members in the U.S. Affiliated Pacific Islands when needed.
• Shares in workload with staff to complete any job that has priority at the time.
• Supporting team with tasks required to successfully complete projects deliverables, which could include: notetaking, drafting grant deliverables, editing grant deliverables, and professional correspondence for distribution.
• Completes additional tasks as required to support the Island Support Unit and its objectives.
• Travel up to 10% of time.

Qualifications:

• 3+ years in a similar position providing administrative/office and customer service support.
• Experience working for a membership association or public health organization preferred.
• Excellent computer skills in Microsoft Office applications and webinar platforms and the ability to learn new software.
• Excellent interpersonal skills and written communication skills.
• Excellent organizational skills to support multiple projects and complete assigned tasks in a timely manner.
• Ability to work independently, in a team environment, and across different teams.
• Ability to work in a virtual setting and adapt to changing environments.
• Flexibility to participate in calls after normal business hours with project participants in the U.S. Affiliated Pacific Islands. Hours will fluctuate based on needs, and the team will work with this position to adjust the schedule as needed.
• Ability to travel occasionally.
• Bilingual in English and Spanish is a plus.

Benefits:

• Vacation leave, Sick leave, Personal days
• 12 Holidays (with some floating options for personalization)
• Medical, Dental, and Vision
• Retirement Plans – 403B and Roth 403B, eligible employees can receive a company contribution up to 11.75%
• Infertility benefits
• Electronic communication stipend
• Life and AD&D Insurance
• Short and Long-term disability insurance
• Additional Benefits include: Employee Assistance Program (EAP), Pet Insurance, Legal Resources, Health & Wellness reimbursement, Flexible Spending accounts, Tuition Reimbursement, and Professional Development Assistance

About Us: ASTHO is the national nonprofit organization representing the public health agencies of the United States, the U.S. territories and Freely Associated States, and the District of Columbia, as well as the more than 100,000 public health professionals these agencies employ. ASTHO members, the chief health officials of these jurisdictions, are dedicated to formulating and influencing sound public health policy and to ensuring excellence in public health practice. ASTHO is headquartered in Arlington, Virginia with a regional office in Atlanta, GA. ASTHO was incorporated on March 23, 1942, with the goal of helping health officials navigate a rapidly changing public health landscape and remains a strong voice in governmental public health.

Our Commitment to Diversity, Equity, and Inclusion: ASTHO is an all-encompassing diverse and inclusive organization that respects and celebrates every person’s strengths, assets, and values, eliminating inequities and biases in all facets of activities and operations. ASTHO is committed to leading organizational change efforts that support racial healing, racial justice, and transformation within state and territorial public health agencies.