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Senior Analyst, Contracts

Department: CONTRACTS
Location: Arlington, VA

Summary: Provides the full range of duties associated with sub-agreements distributed by ASTHO for all of ASTHOís program divisions. 

Principal Functions:

  • Responsible for cradle to grave contract management process, including developing contractual agreements, researching related regulations, negotiating terms, and conducting end or term close-out  
  • Point of contact for assigned Program team(s). Responsible for providing support to team(s) on all contractual matters and internal functional activities, including compliance with procurement policies and procedures, evaluating RFPs, RFAs, and competitive bid documents, payment terms, etc. and guiding staff through the contract process
  • Review and analyze financial reports and budgets from subcontractors, including vendors, consultants, and subaward recipients.
  • Review contracts originated outside ASTHO to ensure the organizationís interests while determining the type of contract to utilize for each purpose.
  • Collaborate with meetings management department on venue, hotel, and facility rental agreements for assigned team(s).
  • Conduct staff training, including new hire orientation, and typically performs all duties with supervision from the Director of Contracts.
  • Research legal and federal regulations and updates contract guide, templates, tools, and policies and procedures on a regular basis to ensure compliance with company policies and procedures, and all applicable federal regulations, including 2 CFR 200 and FAR; and monitor non-programmatic compliance.
  • Identify opportunities to improve business processes and devise plans with the Contracts Director to implement these changes
  • Understand contract management systems and establish and maintain well-organized contract records/files
  • Maintenance of software used to monitor contracts, set up and update contract records, and set up new users
  • Prepare and submit contractual reports to Federal and private funders as required (e.g. FAFTA).
  • Review and approve contractorsí payment requests
  • Identify opportunities to improve business processes and devise plans to implement these changes
  • Retrieve and review OMB Circular A-133 for federal funded subrecipients; noting findings and drafting sub-recipient monitoring reports.
  • Assist the Contracts Director with primary funder requirements and other tasks as needed. At the end of the performance period of the subagreements, the Senior Contracts Analyst  works closely with the Director of Contracts to close out all agreements. The Senior Contracts Analyst works with the Director of Contracts to assist with the annual audits.
  • This position requires the exercise of discretion, individual accountability; and requires supervision from the Director of Contracts.
  • The Senior Contracts Analyst  understands policies, standards, and their application to their work.  They also understand the implications of internal and external policies that impact their position and internal stakeholders that may involve project coordination, information sharing, or resolution of problems.  

 

Qualifications:

  • Possess a Bachelorís degree, or higher in communications, accounting, business administration, finance
  • 2-3 years of related experience
  • Demonstrate a solid understanding of contractual language and legal terminology
  • Strong computer skills to include proficiency in MS Office, especially Outlook, Word, and Excel, and experience with accounting and contracts system software and other database applications.
  • Excellent written and oral communication skills and strong attention to detail
  • Strong organization and analytical skills. 
  • Demonstrated ability to work well with accounting and program staff and for carrying out multiple assignments, with shifting deadlines, in diverse areas in a customer service environment.
  • Strong presentation skills with the ability to interface with colleagues at all levels within the organization
  • Proven skills with principles and practices of Federal grants and contracts administration, including familiarity with the Uniform Grants Guidance.
  • Ability to self-monitor progress according to a schedule of completion to submit drafts and documents in a timely manner
  • Proven comprehensive knowledge of procurement regulations and skills with principles and practices of Federal grants and contracts administration, including familiarity with the Uniform Grants Guidance.
  • Knowledge of U.S. Department of Health and Human Services cooperative agreement regulations and guidelines strongly preferred
  • Ability to work independently, responsibly. and/or remotely. 

 

ASTHO is the only national, nonprofit organization representing the nationís state and territorial public health officials and the agencies they serve. ASTHOís members, the chief health officials of all 50 states in the United States, the District of Columbia, the five U.S. territories, and the three freely-associated states, are dedicated to formulating and influencing sound public health policy, assuring excellence in public health practice, and advancing health equity and optimal health for all. ASTHO is headquartered in Arlington, Virginia and opened a second office location in Atlanta, Georgia in 2017. ASTHO was incorporated on March 23, 1942 with the goal of helping health officials navigate a rapidly changing public health landscape and remains a strong voice in governmental public health to this day. ASTHOís mission is to support, equip, and advocate for state and territorial health officials in their work of advancing the publicís health and well-being.

Vision

State and territorial health agencies advancing health equity and optimal health for all.

Mission

ASTHOís mission is to support, equip, and advocate for state and territorial health officials in their work of advancing the publicís health and well-being.

 

 
 
 

 

 
 
 

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