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Coordinator, Leadership and Organizational Performance

Department: LEADERSHIP & ORG PERFORMANCE
Location: Arlington, VA

Summary:  Provides administrative support to the Senior Vice President of Leadership and Organizational Performance and the Advisor, Performance Improvement and Change Management.

Principal Functions:

  • Organizes and prioritizes time-sensitive assignments and deliverables, coordinates required division updates, and monitors completion of tasks and assignments.
  • Manages the SVPís and Advisorís calendars and sets up meetings. Prioritizes inquiries and requests while troubleshooting conflicts; makes judgements and recommendations to ensure smooth day-to-day engagements.
  • Works closely with the SVP and Advisor to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the SVP updated.
  • Anticipates needs in advance of meetings, conferences, etc. Collects and preparess information for meetings with staff and outside parties.
  • Makes travel and accommodations arranagemments.
  • Completes expense reports, reconciles monthly credit card statement.
  • Coordinates and provides meeting planning, technology and logistical support for monthly L&OP leaders meetings and division meetings.
  • Coordinates process to collect information from L&OP staff for weekly reports to the Executive Leadership Team and reports to the ASTHO Board.
  • Performs research and prepares briefing materials and/or written summaries including memos and meeting minutes. Edits documents as required.
  • Organizes and maintains a system to efficently store L&OP electronic files on Microsoft Teams, Sharepoint, and network drives.
  • Monitors and assists with updating L&OP webpages.
  • Works closely with the Communications Team to promote L&OP work and events.
  • Attends meetings either in person or remotely and provides notes.
  • Ability to periodically participate in after-hours or weekend work to support events, conferences, and other functions.

Qualifications:

  • 3+ years in a similar position providing executive administrative support.
  • Bachelorís degee preferred
  • Experience working for membership association or grants funded organization preferred.
  • Excellent computer skills including Microsoft Office Suite and Zoom.
  • Excellent interpersonal skills.
  • Excellent organizational and written communication skills and attention to detail.
  • Excellent judgement. Ability to make appropriate, informed decisions regarding priorities and available time.
  • Ability to manage diverse, often competing, priorities with positive outcomes.
  • Experience as a virtual assistant or working in a remote or hybrid work environment

 

 

ASTHO is the only national, nonprofit organization representing the nationís state and territorial public health officials and the agencies they serve. ASTHOís members, the chief health officials of all 50 states in the United States, the District of Columbia, the five U.S. territories, and the three freely-associated states, are dedicated to formulating and influencing sound public health policy, assuring excellence in public health practice, and advancing health equity and optimal health for all. ASTHO is headquartered in Arlington, Virginia and opened a second office location in Atlanta, Georgia in 2017. ASTHO was incorporated on March 23, 1942 with the goal of helping health officials navigate a rapidly changing public health landscape and remains a strong voice in governmental public health to this day. ASTHOís mission is to support, equip, and advocate for state and territorial health officials in their work of advancing the publicís health and well-being.

Vision

State and territorial health agencies advancing health equity and optimal health for all.

Mission

ASTHOís mission is to support, equip, and advocate for state and territorial health officials in their work of advancing the publicís health and well-being.

 

 
 
 

 

 
 
 

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