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Senior Director, Grants Administration

Location: Arlington, VA

Summary:  The Senior Director for Grants Administration will lead the Grants Administration team. This team manages the administration of federal and non-federal grants through their lifecycle; from the funding opportunity, to coordinating accurate and timely applications, to ensuring compliance with spending and accurate reporting and funding requests and with managing grant final close reporting and compliance. The successful candidate will have substantial experience managing a team and strong communication and collaboration skills to effectively work with the programmatic and accounting teams. The candidate will also have a strong donor relations orientation.

Principal Functions:

  • Provides overall grant administration for non-federal and federal reimbursement-based grants (which include approximately 80 projects comprising over 90% of ASTHOís grant funding).
  • Serves as lead technical resource to all ASTHO teams by responding to complex compliance-related and legal questions, advises on grants and contractual matters throughout life cycle, and reviews pre-award, post-award and sub-agreement documents for accuracy, consistency and compliance.
  • Maintains a strong relationship with grant and program officers from funding agencies, including the Centers for Disease Control and Prevention (CDC) and other government agencies, and private foundations.
  • Maintains extensive knowledge of federal regulations, including 2 CFR 200 and other funding requirements. 
  • Directs and develops internal manuals, standards, guidelines and training materials to ensure compliance and efficiency and effectiveness of grants and contracts operations while identifying and implementing process improvements.
  • Leads and ensures successful integration of the grants management process within the organizationís Enterprise Resource Planning system.
  • Reviews and signs proposals, grant agreements, contracts, modifications & sub-awards prior to signatures that may be needed by executive team.
  • Maintains a broad and deep understanding of cooperative and Foundation/donor agreement policies, regulations and procedures to build knowledge among programs and operational team members; maintains knowledge of funding agency and institutional requirements. Formulates, establishes, and communicates grants administration policies, procedures and systems dedicated to the improvement of grants administration.
  • Establishes, monitors and reinforces ASTHOís policies and procedures to minimize risk to the organization. Provides input at the management level to surface issues/concerns and to reduce organizational risk.
  • Ensures contractual terms are in the best interests of ASTHO. 
  • Reviews grant proposals to ensure budget aligns with proposed deliverables and is in the best interest of ASTHO.
  • Tracks and analyzes relevant grants management performance and compliance data for the department and the organization, making recommendations to improve performance and compliance as needed. 
  • Tracks, reviews and ensures accuracy and compliance with timely and accurate grant cash and financial reporting requirements.
  • Monitors and reviews grant cash draws and submitted by Accounting to PMS.
  • Monitors and reviews grant receivables analysis prepared by Accounting.
  • Promotes staff development and growth opportunities through professional training programs, seminars, performance management and mentorship.
  • Develops cost-effective, streamlined procedures and systems to achieve efficient and effective grant and contract management to ensure optimal support to programs and financial staff. 


  • Bachelorís Degree in related field required, Masterís Degree, or equivalent years of senior level experience preferred, Grants accounting experience/knowledge beneficial.
  • Minimum of seven years of relevant experience.
  • Minimum of three years focused on Department of Health and Human Services (HHS), CDC, Health Resources & Services Administration (HRSA), or other similar federally funded grants and contracts.
  • Prior management and supervisory experience required.
  • Knowledge of HHS cooperative agreement regulations and guidelines highly desired.
  • Extensive knowledge of federal regulations to include Uniform Guidance (2 CFR 200), etc.
  • Ability to work closely and flexibly with internal ASTHO customers of contracts administration and to design and manage processes to minimize delays and satisfy customersí contracting needs.
  • Excellent project management skills and ability to prioritize, develop best practices understand, interpret, review and provide feedback on programmatic budgets.
  • Excellent written and oral communications skills and ability to present contract issues and matters to subordinates, superiors and colleagues.
  • Highly skilled in project management with a focus on grants and contract writing


ASTHO is the only national, nonprofit organization representing the nationís state and territorial public health officials and the agencies they serve. ASTHOís members, the chief health officials of all 50 states in the United States, the District of Columbia, the five U.S. territories, and the three freely-associated states, are dedicated to formulating and influencing sound public health policy, assuring excellence in public health practice, and advancing health equity and optimal health for all. ASTHO is headquartered in Arlington, Virginia and opened a second office location in Atlanta, Georgia in 2017. ASTHO was incorporated on March 23, 1942 with the goal of helping health officials navigate a rapidly changing public health landscape and remains a strong voice in governmental public health to this day. ASTHOís mission is to support, equip, and advocate for state and territorial health officials in their work of advancing the publicís health and well-being.





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